Privacy Policy

1. Information We Collect

ProcureSwift ("we," "our," or "us") collects information to provide better services to our users. We collect information in the following ways:

Analytics Information

We use Google Analytics to understand how visitors interact with our website. This includes:

• Pages visited and time spent on each page
• Traffic sources (search engines, social media, direct visits)
• Device and browser information
• Geographic location (country/region level)
• User interactions and engagement metrics

Contact Information

When you contact us or subscribe to our newsletter, we may collect:

• Name and email address
• Company information (if provided)
• Message content and communication preferences

2. How We Use Your Information

We use the collected information to:

• Improve our website content and user experience
• Analyze website traffic and user behavior
• Respond to inquiries and provide customer support
• Send newsletters and updates (with your consent)
• Comply with legal obligations

3. Cookies and Tracking

We use cookies and similar tracking technologies to enhance your browsing experience:

Types of Cookies

• Necessary / Functional Cookies: Essential for website functionality and core business features
• Analytics Cookies: Help us understand website usage (Google Analytics)
• Marketing Cookies: Used for personalized content (if enabled)

Functional Cookies We Set

• psw_ref — referral attribution code (alphanumeric only, no personal data). First-party cookie, 90-day expiry. Set only when a visitor arrives through a partner referral link (?ref=...) so credit can be assigned to the referring partner. Legal basis: legitimate interest under GDPR Art 6(1)(f). No consent required.

You can control cookie preferences through our cookie consent banner or your browser settings.

4. Data Sharing and Third Parties

We do not sell, trade, or rent your personal information. We may share information with:

• Google Analytics: For website analytics (anonymized data)
• Service Providers: Trusted partners who assist our operations
• Legal Requirements: When required by law or to protect our rights

5. AI-Powered Document Processing

ProcureSwift uses AI technology to process and verify procurement documents such as invoices and contracts. This processing is performed via the OpenAI API in Business mode. Under this arrangement:

• Your data is not used for training AI models
• All data is transmitted over an encrypted connection
• Data is processed only for the purpose of providing the requested service and is not retained by the AI provider beyond what is necessary to complete the request
• OpenAI's Business API terms ensure enterprise-grade data protection and confidentiality

6. Data Security

We implement appropriate security measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission is 100% secure.

7. Your Rights

Depending on your location, you may have the following rights:

• Access your personal information
• Correct or update your information
• Delete your personal information
• Withdraw consent for processing
• Data portability

To exercise these rights, please contact us at privacy@procureswift.com.

8. Children's Privacy

Our website is not intended for children under 13. We do not knowingly collect personal information from children under 13.

9. International Data Transfers

Your information may be processed in countries other than your own. We ensure appropriate safeguards are in place to protect your privacy.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new policy on this page.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us: